ESS (Employee Self Service)

Faculty, staff, and and other University affiliates can manage their own University Directory information through the ESS (Employee Self Service) system. These include academic and administrative faculty, classified staff, graduate assistants, letters of appointment (LOAs), post-doctoral scholars, and executive or long-term volunteers. New employees are automatically added to ESS when their employment paperwork is processed by Human Resources.

Go to the ESS System

How to Access

To access ESS, you need your Employee Number and PIN.

  • Your PIN is mailed to you when you are first employed at the University. You can change your PIN from within ESS anytime you wish.
  • As of March 14, 2005, every employee was assigned an Employee Number and that number was mailed to your home address.
  • If you have forgotten/lost your Employee Number or PIN, you can request a new PIN online or call Human Resources at 784-6082.
  • View a PDF with step-by-step ESS instructions.

Once you get into ESS, go to the Main Menu and choose Office Info to update your University Directory listing.

What You Can and Cannot Do in ESS

You Can:

  • Change your office contact information in the online University Directory
  • Change your personal/home information. This information does not display in the University Directory, but is kept in the Human Resources Management System (HRMS) database
  • View job, employment, paycheck, and W2 tax information

You Cannot:

You cannot use ESS to change your name, department, or title.

  • TO CHANGE YOUR NAME, take the following items to your Human Resources office:
    • A copy of your new social security card
    • An original W-4 form,
    • Your benefits enrollment form
    • Notification forms for any retirement membership enrollment changes you want to make
  • TO CHANGE YOUR DEPARTMENT OR TITLE, contact the appropriate Human Resources office:
    • University Human Resources (faculty and postdoctoral scholars) 775-784-6082
    • BCN Human Resources (classified staff and volunteers) 775-784-6844
    • Student Employment 775-784-3598
    • Graduate School (teaching & research assistants) 775-784-6869
    • Medical School (medical residents) 702-671-2241

More Information

For more information on ESS, go to the Human Resources' web page on Employee Self Service.