Outlook Quick Tip

File Your Outlook Email into Useful Categories

Here’s a quick and easy way to file email into useful categories using Outlook’s Rule tool:

  1. As you read your email, decide if you want to put it and similar emails into an Inbox folder.
  2. For example, you might want all email from friends and family to automatically go into a “Personal” folder.
  3. Create that folder called “Personal” by right-clicking your Inbox and clicking New Folder. Type “Personal” into the Name field and click OK.
  4. In an email from your mom, brother, etc. right-click the sender’s name, scroll down and click Create Rule.
  5. Check the box with the sender’s name and the box to move email to the Personal folder (Browse to find it) and click OK.
  6. You also may want to check Display in the New Item Alert window or Play a selected sound so you are alerted as those emails go into the new folder.