Outlook Quick Tip

Invite People to a Meeting Using Outlook Calendar

To invite people to a meeting:

  1. Open your Outlook Calendar.
  2. Double-click on the date to set the meeting.
  3. An Untitled Event dialog box opens.
  4. In Subject and Location boxes, type the meeting’s name and location.
  5. Uncheck All day event and select Start and End times.
  6. Click Invite Attendees, the 3rd icon at the top of dialog box.
  7. In a new email dialog box, click To… and select people from your Contacts list to invite to the meeting.
  8. Click Send and the invitation is sent out as a group email message.
  9. Recipients now have the option to click Accept, Tentative, or Decline.
  10. If they click Accept or Tentative, the meeting automatically displays on their calendar!
  11. Their response is immediately sent to you via email.

Note: Recipients can edit their response to suggest another date/time, explain why they declined, or ask a question.